ࡱ> q` !bjbjqPqP b::TTTTTTThh;   ****5*I 3IR;$=h@v;T@ v;TT; TT**%TT1' ) 1 &m';0;&~@@$1'@T1'< "-EY   v;v;   ;hhhlhhhlhhhTTTTTT Houghton Harriers and Athletics Club Constitution 1NAMEThe club shall be called Houghton Harriers and Athletics Club [hereinafter referred to as the Club] and it shall seek affiliation to and be bound by the rules of athletics National Governing Body (NGB).2OBJECTSTo provide facilities and equipment for the coaching of athletics and to provide access to athletics competition within the communities of the City of Sunderland and East Durham without imposing geographic boundaries on recruitment. The Club is committed to encouraging the highest ethical standards. All individuals involved in the Club should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner. The Club recognises the problems of socially disadvantaged groups, especially young people, and attempts to improve self-esteem through the building of skills and confidence.3MANAGEMENTThis is vested in an Executive Committee consisting of: Chair; Vice Chair; Secretary; Treasurer; Membership Secretary; Fixtures Secretary; Coaching Co-ordinator; Senior Athlete Co-ordinator and Young Athlete Co-ordinator all of whom will be elected at the Annual General Meeting. The Executive Committee members will resign each year but shall be eligible for re-election. All Executive Committee members must be paid up members of the club and a member may hold only one of these posts. The Executive Committee shall have full power to deal with all matters relating to the Club not reserved to a General Meeting, including power to make public and enforce such byelaws as the Committee feel necessary to govern the activities of the Club. The Executive Committee will meet quarterly and a number greater than or equal to 50% of those elected shall form a quorum. 4MEMBERSHIP Membership shall consist of the following categories: Senior members (18 and over) Junior members (under 18) Officials / Coaches Members in each category shall pay fees as fixed at each Annual General Meeting. All members joining the Club shall be deemed to accept the terms of this Constitution and any Bye-laws from time to time adopted by the Club, in particular the requirement to conduct themselves in accordance with the Club's ethical framework and codes of conduct. Any person seeking to join the Club shall submit an application to the Executive Committee. Membership is open to all and no application will be refused on other than reasonable grounds. There will be no discrimination on grounds of race, occupation, sex or religious, political or other persuasion.5GENERAL MEETINGS5.1 Annual General Meeting (AGM) An AGM shall be held each January / February, to receive the Secretarys and Treasurers reports, elect officers, fix subscriptions for the forthcoming year, consider changes to the Constitution, review and consider any bye-laws and deal with other relevant business. The Secretary shall give members 28 DAYS notice of the meeting. Items to be included in the agenda must be sent to the Secretary, in writing, 14 DAYS prior to the meeting. 5.2 Extraordinary General Meeting (EGM) An EGM must be called by the Secretary within 10 DAYS of a request, in writing, signed by at least 10 members, stating the matter(s) to be dealt with. The Executive Committee may also call an EGM by decision of a simple majority of its members. The Secretary shall give every member 7 DAYS notice stating the matter(s) to be dealt with. No other business can be discussed at an EGM. 10% of paid -up members (over the age of 16 years), coaches or officials must be present to form a quorum at a General Meeting.6FINANCE The Clubs financial year shall run from 1 January to 31 December each year. The Treasurer shall be empowered to receive and pay out monies on behalf of the club. Cheques MUST be signed by any two of the following: Chair; Treasurer; Secretary or Coaching Co-ordinator. The Treasurer shall be responsible for the preparation of annual accounts of the Club. The accounts shall be certified by an appropriate independent auditor appointed annually at the AGM.7SUBSCRIPTIONSThe annual subscriptions shall be determined by the AGM and must be paid by 31 March following the AGM. Non - competing NGB graded Officials and Coaches will pay 25% of the Senior subscription and will have full voting rights. Over 18s in full time education will pay the Junior membership rate. Free life membership will be awarded to members with 25 YEARS service to the club (including membership of Houghton Harriers or Peterlee Road Runners) and to members over 65 years of age with at least 10 YEARS service. Such persons wishing to compete must pay the North of England AA registration fee. Reduced rates in the case of hardship will be allowed at the discretion of the Executive Committee.8RESIGNATIONMembers wishing to resign must give written notice to the Secretary. Membership will terminate on the date of that notice when accepted by the Executive Committee. If the member is indebted to the club, termination will be withheld until the liability is discharged.9ALTERATION TO THE CONSTITUTIONNo alteration to the constitution can be made except at an AGM or EGM and by no less than a two-thirds majority of those present. A proposal to change the Constitution must be submitted in writing to the Secretary who shall circulate the proposal to all members and allow seven days for submission of any amendments before calling a meeting in accordance with rule 5 above. All proposals for changes to the Constitution shall be signed by two members eligible to vote at a General Meeting.10DISSOLUTIONThe Club is a non-profit making organisation. All profits and surpluses will be used to maintain, improve or develop the Club's facilities. No profit or surplus will be distributed other than to another non-profit making body on a winding-up or dissolution of the Club. If, upon the winding up or dissolution of the Club there remains, after the satisfaction of all its debts and liabilities, any property, such property where acquired from funding received from a funding organisation shall, in the first instance, be offered to that organisation. All other remaining property shall be transferred to the North Eastern Counties Athletics Association.DECLARATIONHOUGHTON HARRIERS AND ATHLETICS CLUB hereby adopt and accept this constitution as a current operating guide regulating the actions of members. SIGNEDDate19 March 2007Name M DickinsonClub ChairSIGNEDDate19 March 2007Name S HumphreyClub Secretary 356=>?aj    4 6 Q V q  #$&GQS(')457.C>? h5 h3Fh3FhCJ^JaJmH sH  h^Jh3F h5\ h\hwi8 h\^Jh5\^Jh hUCJhUjhUUA'568=~x$If$Ifqkd8$$Ifl0M # 0p#4 la $IfgdU!=>?   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