ࡱ> WYV5@ sbjbj22 4HXXsFFFF4zl+v&+(+(+(+(+(+(+$-Ro/L+1"1"1"L+a+###1"&+#1"&+###&' _;6F""&")w+0+&,0#0''0'H#LtqL+L+  #Houghton Harriers and Athletics Club Minutes of the Annual General Meeting Held at Houghton Kepier School on Thursday 17 February 2011 at 6:30pm Present:ChairMick Dickinson Pam Brewis Lynn Cooper Maureen Dodsworth Peter Dodsworth Steve Eccleston Thomas Grey Ann IrvingSimon Leonard Gary Maughan Anthony Page Liz Page Stephen Pearson Alan Readman Kate Readman Linda Welch1Apologies for AbsenceApologies were received from Lisa Clennell, Gordon Coyne, Lynne Coyne, Geoff Fenwick, Brenda Johnston, Gordon Mitchell, Steve Scott & Dave Wright.2Minutes of the Last AGMThe minutes of the AGM held on 28 January 2010 were accepted as a true record.3Matters Arising The Club had hosted the Signals Relays successfully in 2010 and had done so again in February 2011. The 2010 event had the desired impact on our race at Hetton by raising awareness of the venue and entries were heading for a record number when the race had to be cancelled when Sunderland Council ruled it could not take place on bridle paths. We are hoping this was a misunderstanding and have asked the Council to reconsider for this year; a decision is expected soon. 4ReportsAnnual Reports were presented for Seniors Track & Field (Stephen Pearson), Junior and Young Athletes Track & Field (Maureen Dodsworth) Junior Cross Country (Pam Brewis) and Seniors Road & Cross Country (Simon Leonard).5Treasurers StatementThe end of year surplus of income over expenditure was 1,556.23 only 500 less than previous year despite no bucket collection. Weekly fees continued to cover costs of hiring school facilities and Silksworth track on Mondays during summer months and travel costs had been low. The bank balance stood at 10,393.96 so the Exec saw no reason to increase subscriptions. The 2010 accounts had still to be audited but were accepted by the members present.6Chairs RemarksMick Dickinson said as Chairman he had the easiest remarks to make because all good things had been said and he didnt intend to say anything bad. He said he would like once again to thank all the coaches for the sterling work they put in throughout the year, especially Mr & Mrs Houghton Harriers, Peter and Maureen, whose commitment is second to none. On a personal note he would like to see our Junior athletes go the extra yard and try to get up there with the best. Not only will it give them self-satisfaction it would give their coaches a great sense of achievement knowing that all the hard work they have put in has finally paid off. Mick thanked Lynne and Gordon for their support in the past four years on the Executive Committee and Lynn Cooper for her excellent role as Club Secretary. He said this is still a wonderful athletics club and if we all get on and off at the same stop we will continue to be a happy and successful club. 7Membership Subscriptions for 2011There was a proposed amendment to the Constitution regarding fees paid by graded officials and coaches so the proposals at this point in the meeting were only for Senior Athletes and Junior/Young Athletes. Lynn Cooper proposed the following subscriptions for 2011: Senior athletes 25.00 + 5.00 England Athletics Registration (where appropriate) Junior / Young athletes 15.00 + 5.00 England Athletics Registration (where appropriate) This was seconded from the floor and carried by a show of hands.8Election of OfficersGordon Coyne was standing down as Membership Secretary and Lynn Coyne was standing down as Treasurer. Lynn Cooper was willing to take on the Treasurers position but this would leave Secretary and Coaching Co-ordinator vacant. Pam Brewis was willing to become Coaching Co-ordinator but that would leave a vacancy for Young Athlete Co-ordinator. The remaining members of the Executive Committee were willing to stand for re-election and, after nominations from the floor, the following were elected: Chair Mick Dickinson Vice Chair Stephen Pearson Secretary Linda Welch Treasurer Lynn Cooper Membership Secretary Gary Maughan Fixtures Secretary Peter Dodsworth Coaching Co-ordinator Pam Brewis Senior Athlete Co-ordinator Simon Leonard Young Athlete Co-ordinator Thomas Grey 9Any Other Business9.1 Alterations to the Club Constitution MANAGEMENT New clause added after The Executive shall have full power The Executive Committee may delegate any of its powers to a sub-committee chaired by one of its members and accountable to the Executive Committee through that member. MEMBERSHIP Change Any person seeking to join the Club shall submit an application to the Executive Committee to Any person seeking to join the Club shall submit an application to the Membership Secretary. SUBSCRIPTIONS Change Non-competing NGB graded Officials and Coaches will pay 25% of the Senior Subscription and will have full voting rights to Non-competing NGB graded Officials and Coaches will be exempt from paying an annual subscription and will have full voting rights. Graded Officials and Coaches who wish to compete will be exempt from paying an annual subscription but will be liable for their Registration Fee paid to the governing body. Change Free life membership will be awarded to members with 25 YEARS service to the club and to members over 65 years of age with at least 10 YEARS service to Free life membership may be awarded at the discretion of the Executive Committee to members with 25 YEARS service to the club and to members over 65 years of age with at least 10 YEARS service. No award will be refused on other than reasonable grounds. 9.2 Website Thomas had updated the style and content of the website and invited suggestions for further improvements and additional content. 9.3 Child Welfare Officers It was agreed that Linda Welch would replace Pam Brewis and that a replacement for Steve Humphrey would be sought. 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